Learn about and Assign Programs in Ellevation's Legacy Program Model

🔐 Account type(s) with default permissions to manage this: Administrator (Specialist permissions may vary)

💻 Tier(s) this is available for: Foundation, Essential, Pro

Ellevation's Legacy Program model helps districts in California, Connecticut, Oregon, Illinois, and Texas track the Bilingual or EL service programs each student is enrolled in. This article covers how to view, assign, and manage Legacy Program enrollments for individual students and groups.

ℹ️ Note

Ellevation has released a new Language Program model for all partners who do not use the Legacy model. If your district uses the new model instead, see Learn about Language Programs and Assign Language Programs. Ellevation will be working with Legacy districts to migrate them to the new model.

This article covers how to:

• View Students' Legacy Program Enrollments
• View and Analyze Legacy Program Information in Aggregate
• Generate Reports and Listings Including Legacy Program Information
• Assign Legacy Programs for Individual Students
• Assign Legacy Programs for Multiple Students at Once
• Edit or Delete Legacy Program Assignments

To configure Legacy Programs as an Ellevation Administrator, see Configure Programs in Ellevation's Legacy Program Model.

View Students' Legacy Program Enrollments

Each student's Legacy Program information appears on the EL/LEP Services and Programs tab of their Student Profile. You can navigate to this tab in two ways.

Option 1: Search for the Student

1. Use the search bar at the top right of your screen to find the student by name or ID number.
2. Click the student's name to open their profile in the current tab, or click the Open icon to the right to open it in a new tab.
3. Click the EL/LEP Services and Programs tab.

Option 2: Locate the Student in the Student List

1. Apply Filters on the left to narrow down your list and quickly find the student.
2. Hover over the student's name.
3. Click the arrow to the right of the Student button that appears.
4. Select EL/LEP Services and Programs to open the tab in a new tab.

On the EL/LEP Services and Programs tab, EL/LEP Service information appears at the top and Program information appears at the bottom. By default, records are sorted by Academic Period and all historical Program enrollments are shown. To filter the view to a specific Academic Period, use the dropdown menus at the top right of each section.

View and Analyze Legacy Program Information in Aggregate

The Student List is the best place to view and analyze Program information across your EL student population. To navigate to the Student List:

1. Click Students on the navigation bar.
2. Select Student List.

From the Student List, you can:

• Display Program information by customizing which fields are shown. See Adjust Displayed Fields in the Student List.
• Find students based on Program information by applying Filters. See Filter in the Student List.
• Visualize students grouped by Program information by adding a Chart. See Add a Chart in the Student List.

Generate Reports and Listings Including Legacy Program Information

Ellevation offers pre-defined Reports and Listings that include Program information, available to download as a PDF or print.

• To learn about the available options, see Learn about Reports and Learn about Listings.
• To generate them, see Generate Reports and Generate Listings.

You can also export a custom spreadsheet with Program information. See Export/Print a Custom Spreadsheet of Student Information from the Student List.

Assign Legacy Programs for Individual Students

ℹ️ Note

Only add Program information if your school district manually maintains it in Ellevation. Check with your Ellevation Administrator before making changes to confirm whether you should update Program information directly in Ellevation.

To assign Programs for an individual student:

1. Navigate to the student's EL/LEP Services and Programs tab. You can get there by searching for the student or locating them in the Student List (see View Students' Legacy Program Enrollments above).
2. Click + Add Program at the top right of the Programs section. If the student has no programs assigned yet, this button will appear in the center of the section.
3. Select the Time Period using the Year and Semester dropdowns.
   • The default Time Period is configured by your Ellevation Administrator. If the default year is incorrect, reach out to your Ellevation Administrator. To update the default Program Year, see Configure EL/LEP Services and Programs.
4. Select one or more Programs from the list.
   • The list of Programs is configured by your Ellevation Administrator. If you need to add a Program that is not on the list, reach out to your Ellevation Administrator. To customize the available Programs list, see Configure EL/LEP Services and Programs.
5. Click Assign Programs.

Assign Legacy Programs for Multiple Students at Once

ℹ️ Note

Only add Program information if your school district manually maintains it in Ellevation. Check with your Ellevation Administrator before making changes to confirm whether you should update Program information directly in Ellevation.

To batch assign Programs for multiple students at once:

1. Navigate to the Student List by clicking Students on the navigation bar, then selecting Student List.
2. Use Filters on the left to narrow your list to the students you want to update.
   • Expand All filter options and scroll, or use search to find the filter you want, then click its name.
   • Select the appropriate options. For simple flags, choose Yes or No. For more complex filters, select the option that best fits your needs and enter the appropriate value(s). Some filters can be further refined by time period or assessment.
   • Click Done.
3. Select the students you want to update.
   • To select all students matching your filters, click the checkbox at the top left of the Student List. If results span multiple pages, click Select all students that meet this search across pages.
   • To select specific students, use the checkboxes on the left side of the list.
4. Click Edit at the top of the student list, then select Assign Programs.
5. Select the Time Period using the Year and Semester dropdowns.
   • The default Time Period is configured by your Ellevation Administrator. If the default year is incorrect, reach out to your Ellevation Administrator. To update the default, see Configure EL/LEP Services and Programs.
6. Choose how to assign Programs.
   • To assign new Programs:
     1. Keep Assign new program selected and click Next.
     2. Select one or more Programs from the list. If you need a Program that is not on the list, reach out to your Ellevation Administrator. To customize the list, see Configure EL/LEP Services and Programs.
     3. Click Assign Programs.
   • To copy Programs from a previous time period:
     1. Select Copy existing programs for other testing periods and click Next.
     2. Select the Time Period you want to copy from using the Year and Semester dropdowns.
     3. Click Assign Programs.

Edit or Delete Legacy Program Assignments

ℹ️ Note

Only edit Program information if your school district manually maintains it in Ellevation. Check with your Ellevation Administrator before making changes to confirm whether you should update Program information directly in Ellevation.

⚠️ Warning

Deleting a Program assignment cannot be undone. Confirm you have selected the correct record before clicking Delete in the confirmation popup.

To edit or delete a Program assignment:

1. Navigate to the student's EL/LEP Services and Programs tab. You can get there by searching for the student or locating them in the Student List (see View Students' Legacy Program Enrollments above).
2. Locate the Program record you want to change.
   • To edit:
     1. Click Edit to the right of the Program record.
     2. Make the necessary changes to the Program assignment(s).
     3. Click Edit Programs.
   • To delete:
     1. Click Delete to the right of the Program record.
     2. Click Delete in the confirmation popup.