Export/Print a Custom Spreadsheet of Student Information from the Student List

🔐 Account type(s) with default permissions to manage this: All Account Types

💻 Tier(s) this is available for: Foundation, Essential, Pro

When a standard Ellevation Report or Listing doesn't meet your needs, you can export a custom spreadsheet directly from the Student List. This article walks you through two ways to do that.

1. Export from a saved Student List View
2. Build a custom Student List configuration from scratch

💡 Quick Tip

Need a standard Ellevation Report instead? See Learn about Reports. For exports of Testing Accommodations/Designated Supports, Classroom Modifications/Instructional Supports, or multiple years of ELP Test Scores, use the Export Wizard instead.

Export a Spreadsheet from a Saved Student List View

If you or a colleague has already saved or shared a Student List View with the filters and fields you need, you can load that View and export it directly as a CSV.

1. Navigate to the Student List.
   1. Click Students on the navigation bar.
   2. Select Student List.
2. Open your saved or shared View.
   1. Click Views at the top left of the Student List.
   2. Find the View you would like to open.
      • By default, Views are organized into these tabs: All Views, My Saved Views, and Shared With Me.
      • If you created the View, look for it under My Saved Views.
      • If the View was shared with you, look for it under Shared With Me.
   3. Click the View name to open it.
3. Click Reports at the top of the Student List.
4. Select Export to CSV.

To include only select students rather than everyone on the list, click the checkboxes to the left of the students' names you want to include before following steps 3–4 above.

💡 Quick Tip

All Student List filter and field configurations, except cell highlighting, will be included in your CSV export.

📝 Loading a saved Student List View and exporting it as a CSV.

Export a Spreadsheet from a Custom Student List Configuration

If no saved View fits your needs, you can build a custom Student List configuration, applying filters, adjusting sort order, and selecting fields, and then export it as a CSV.

1. Navigate to the Student List.
   1. Click Students on the navigation bar.
   2. Select Student List.
2. Add Filters to determine which students are included.
   • To add a Filter:
     1. Expand All filter options and scroll or search to find the filter you want, then click its name.
     2. Select the appropriate options and refinements.
     3. Click Done.
   • Students must meet the criteria of all Filters in a Filter set to be included in your list.
     • Click AND to add additional Filters to the same Filter set and continue narrowing your list.
     • Click OR to add a new Filter set and include an additional group of students. You must replicate any criteria that all students must meet in each Filter set.
   • To learn more, see Filter in the Student List.
3. Update the sort order to control how students are arranged.
   • By default, the Student List is sorted in ascending alphabetical order by last name.
     • To sort by a different field, click the Sort icon to the right of the field name at the top of the Student List.
     • To switch to descending order, click the Sort icon a second time.
   • You can also sort by multiple fields. To learn more, see Adjust Displayed Fields in the Student List.
4. Adjust displayed fields to control what information is included about each student.
   1. Click Fields at the top of the Student List.
   2. Add, remove, or rearrange fields.
      • To add a field, click +Add Field and search or scroll to find the field name.
      • To remove a field, click the Remove icon to the right of the field name.
      • To rearrange fields, hover over the Drag icon to the left of a field name and drag it to a new position.
   3. Click Apply Changes. To learn more, see Adjust Displayed Fields in the Student List.
5. (Optional) Save the View so you can return to it later.
   1. Click Save As at the top of the Student List.
   2. Select New Student List View.
   3. Name the View and add an optional description.
   4. Click Save View.
6. Click Reports at the top of the Student List.
7. Select Export to CSV.

To include only select students rather than everyone on the list, click the checkboxes to the left of the students' names you want to include before following steps 6–7 above.

💡 Quick Tip

All Student List filter and field configurations, except cell highlighting, will be included in your CSV export.

📝 Setting up a custom Student List configuration and exporting it as a CSV.