View and Analyze Usage Statistics

🔐 Account type(s) with default permissions to manage this: Administrator (Specialist permissions may vary)

💻 Tier(s) this is available for: Foundation, Essential, Pro

Usage Statistics on the User Management page let you see how the Ellevation users in your district are engaging with the platform, so you can monitor adoption and follow up where it counts.

Open the User Management Page

Permission to access User Management pages varies by Account Type, and only Ellevation Administrators can access Usage Statistics. To get to the User Management page:

1. Go to the Admin menu icon on the navigation bar.
2. Click User Management.
3. Select Users.

On the User Management page, you can see a list of staff in your district who have a record in Ellevation. The list is populated with key user and usage information Fields about those staff members. From here, you can:

• Customize the time period for Usage Statistics
• View usage information as Fields in your User list
• Narrow down users on your list with Filters
• Group users by like characteristics using User Charts

This article focuses on how to view and analyze what users have done in Ellevation. To learn how to view and analyze information about the users themselves, including visiting their profiles and seeing what Ellevation looks like when they log in, see View and Analyze User Information.

Customize the Time Period for Usage Statistics

By default, Usage Statistics Fields, Filters, and Charts show results between August 1, 2020 and the current date. You can focus on a different time period using the Usage Statistics Date Filter.

To change the time range that Usage Statistics Fields, Filters, and Charts pull results from:

1. To change the beginning of the time range:
   1. Click the first date field next to Usage Statistics in the top right corner of the Users page.
   2. Select a date using the calendar (this date cannot be before 8/1/2020).
2. To change the end of the time range:
   1. Click the second date field next to Usage Statistics in the top right corner of the Users page.
   2. Select a date using the calendar (this date cannot be after the current date).

Once applied, the Usage Statistics Date Filter refines the time period that the Field, Filter, and Chart options show results for.

📝 The Usage Statistics date range controls at the top of the Users page.

View Usage Information as Fields in Your User List

Your list of users is populated with key information Fields about every staff member in your district who has a record in Ellevation. Some Fields contain information about the user, such as Name. To learn more about user information Fields, see View and Analyze User Information. Other Fields contain information about what the user has done in Ellevation, such as Number of Logins. These Usage Statistics Fields help you understand Ellevation usage in your district.

By default, your list of users is sorted alphabetically by last name. To sort by another Field, click the Sort arrows to the right of the column header name you want to sort by.

📝 Usage information displayed as Fields in the User list.

ℹ️ Note

By default, Usage Statistics Fields show data from August 1, 2020 to the current date. You can focus on a different time period using the Usage Statistics Date Filter.

All partners will see the following Usage Statistics Fields:

• Last Login: This column displays when the user last logged in to Ellevation.
  • To view the exact timestamp of their last login, hover over the value in the Last Login column.
  • This Field is updated continually throughout the day. The date and time will always be accurate within 5 minutes and reflect your district's time zone.
• Number of Logins: This column shows the number of times a user has logged in to Ellevation within the selected Usage Statistics date range.

Ellevation Strategies partners will see the following Strategies Usage Statistics Fields:

• Activity Downloads: This column shows each user's aggregate count of materials downloaded from any of the Ellevation Strategies Activity pages within the selected Usage Statistics date range.
• Activity Views: This column shows the number of times a user has viewed any Ellevation Strategies Activities within the selected Usage Statistics date range.
• Collection Views: This column shows the number of times a user has viewed any Ellevation Strategies Collections within the selected Usage Statistics date range.

ℹ️ Note

These Strategies Usage Statistics Fields are not available for districts using Strategies with the new curated Home page. Learn how to view and use your Strategies Professional Learning usage data.

Narrow Down Users on Your List with Filters

By default, your list of users contains all staff in your district who have a record in Ellevation with an Account Status of Active or Invited.

To narrow your list to people who belong to a particular subgroup in your district, use the Filters at left. Some Filters analyze information about the user, such as Account Type. Others analyze what the user has done in Ellevation, such as Number of Logins.

📝 The Filters panel used to narrow the User list.

Once you apply User Filters, your list will only show users whose information in the corresponding User Fields column meets your Filter criteria.

To apply a User Filter:

1. Click the name of the Filter you want to apply in the list of Filters at left.
2. Select the appropriate option(s).
3. Click Done.
4. To continue narrowing your list, click AND and repeat the steps above.
   • Users must meet the requirements of all Filters with AND between them in a Filter set in order to appear on your list.

By default, User Filters apply to usage in Ellevation from August 1, 2020 to the current date. You can focus on a different time period using the Usage Statistics Date Filter.

Group Users by Like Characteristics Using User Charts

Using User Charts, you can group users on your list by like characteristics to identify patterns and trends.

📝 A User Chart grouping staff by a selected User Field.

Once you add a User Chart, the staff members on your list are grouped visually based on the values in their corresponding User Fields column.

To add a User Chart:

1. Click the Chart button at the top of your User list.
2. Select the User Field you want to chart by.
   • By default, Usage Statistics Charts display results between August 1, 2020 and the current date. You can focus on a different time period using the Usage Statistics Date Filter.

Once you have added a Chart, the Group By option appears at the top left of the Chart. You can group your Chart so that users are arranged visually primarily by one value and secondarily by another.

📝 The Chart button and Group By control on the Users page.

To group your User Chart:

1. Click the Group By button at the top left of your Chart.
2. Select the User Field you want to group by.

📝 Selecting a User Field in the Group By menu.

💡 Quick Tip

To focus on just the information you care about, apply one or more Filters before adding a Chart. In most cases, you will want to filter to users with an Account Status of Active before charting. For example, if you want to chart by Number of Logins, you may want to focus only on Teachers associated with one or more EL, since you would not expect logins from Teachers who are not associated with any ELs. To do this, add a filter for Teachers and a filter for an EL association.

📝 Example filter set: active Teachers associated with one or more EL.