Configure Language Programs

🔐 Account type(s) with default permissions to manage this: Administrator

💻 Tier(s) this is available for: Foundation, Essential, Pro

The Language Program model lets you create custom Language Programs and assign them to students in Ellevation so you can track each student's program participation. Configured Language Programs also power the list of Programs and Services Offered that appears on Family Letters.

ℹ️ Note

Language Programs are currently available for most partners. Some Texas districts are still using the legacy Program model. To learn how to configure Services, see Configure EL Services.

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To keep Language Programs accurate and ready to assign, you can do any of the following:

• View configured Language Programs
• Add Language Programs
• Edit existing Language Programs
• Deactivate or reactivate existing Language Programs
• View the master list of Language Program Models

View Configured Language Programs

Your configured Language Programs are the Programs that can be assigned to students in your district. To open the Language Programs settings page:

1. Click the Admin menu icon at the top right of your screen.
2. Click Ellevation Settings.
3. Select EL/ELL/LEP Services and Programs.
   • Navigation naming may vary by district.
4. Select Language Programs on the left side of the page.

The Programs that can be assigned to students in your district are listed in the Language Programs section of the settings page.

📝 The Language Programs section of the settings page.

Each Language Program has a custom Program Name and is aligned to an available Program Type in Ellevation. The Program Type a Program is aligned to determines the standard description included on Family Letters.

Once your Programs are configured, you can do the following:

• Add Program assignments manually in Ellevation or automate them from your SIS. To learn how to assign Programs manually, see Assign Language Programs. To learn more about automating student data, see Sync Data from Your Student Information System with Ellevation.
• View and analyze Language Program information. To learn how, see Learn about Language Programs.

Add Language Programs

You can configure Language Program Tracks to align with the bilingual and EL Programs offered at each school in your district.

ℹ️ Note

If your district tracks Language Programs in Ellevation, every student should always have one Language Program assigned. Create a Program for each Language Program your students are enrolled in, plus a Program for students who do not participate in a bilingual, ESL, or Dual Language Program. That mainstream option indicates the student is enrolled in a general program, for example English Language Mainstream or No Language Program Assignment.

To add a Language Program Track:

1. Follow the steps above to navigate to the Language Programs settings page.
2. Click the blue +Add Language Program Track button.
3. Select the Master Program Model from the dropdown that most closely aligns to your Language Program.
   • Choose the Master Program Model that most closely aligns to the Program you are setting up. Your selection determines the description the Program receives on Family Letters. View the master list of Language Program Models and corresponding descriptions.
4. Enter a custom Program Track Name.
   • Use the name that will be most familiar to people in your school district. This name appears in Ellevation and on Reports.
5. Select the overall Language Instruction Model from the dropdown for your Program language ratios.
   • You can customize specific language allocation ratios by grade level in a later step.
6. Type to search for and select the Language focus of the Program.
   • If you selected any Language Model Ratio other than Monolingual, you can select both Program languages here.
7. Search for and select the School(s) that offer this Language Program. If you do not select any schools, the Program defaults to being available for all schools.
8. Enter the Start Grade and End Grade for your Language Program Track.
9. Customize your Language Allocation percentage in the dropdown next to each grade level.
10. Click Save.

📝 The Add Language Program Track form.

Edit Existing Language Programs

You can edit some details of a configured Language Program Track.

⚠️ Warning

Once a Language Program is assigned to students, editing it may affect students' historical records in Ellevation. Rather than editing an existing Program, we recommend creating a new Program when there are substantial changes.

To edit an existing Language Program:

1. Follow the steps above to navigate to the Language Programs settings page.
2. Click the More icon to the right of the Language Program you want to edit.
3. Select Edit from the dropdown.

📝 The Edit option in the More menu.

4. In the Edit Program Track window, you can:
   • Change the Master Program Model.
   • Change the Program Track Name.
   • Change the Language Instruction Model.
   • Change the Language(s).
   • Add or remove schools.
   • Change the Start Grade or End Grade.
   • Change the Language Allocation by grade level.
5. Click Save.

📝 The Edit Program Track window.

Deactivate or Reactivate Existing Language Programs

If your district discontinues a Language Program, or if you want to exclude an active Program from your list of Programs and Services Offered, you can deactivate that Program and reactivate it later as needed.

Deactivating a Language Program prevents it from being assigned to students going forward and removes it from your list of Services and Programs Offered on Family Letters. Deactivating a Program does not affect historical records.

To deactivate a Language Program:

1. Follow the steps above to navigate to the Language Programs settings page.
2. Click the More icon to the right of the Program you want to deactivate.
3. Select Deactivate from the dropdown.
4. Click Deactivate in the confirmation popup.
   • Deactivated Programs remain at the bottom of the Language Programs list in greyed-out font.

📝 The Deactivate option in the More menu.

📝 The Deactivate confirmation window.

To reactivate a Language Program:

1. Follow the steps above to navigate to the Language Programs settings page.
2. Click the More icon to the right of the Program you want to reactivate.
3. Select Activate from the dropdown.
4. Click Activate in the confirmation popup.

📝 The Activate option in the More menu.

📝 The Activate confirmation window.

Reactivating a Language Program lets it be assigned to students again going forward and adds it back to your list of Services and Programs Offered on Family Letters.

Master List of Language Program Models

You can include a list of Programs and Services Offered on Family Letters using your configured Language Programs. Each Language Program Model configured in your district includes a corresponding description that is translated. To learn more, read Parent Letter Translations.

Language Program Model	Description
Content-Based ESL	An English program that serves identified EL students in English only by providing a full-time teacher certified to provide supplementary instruction for all content area instruction. The program integrates English-as-a-second-language instruction with subject matter instruction that focuses not only on learning a second language, but on using that language as a medium to learn mathematics, science, social studies, or other academic subjects.
Early Exit Transitional Bilingual	This program, also known as early-exit bilingual education, uses a student's primary language in instruction. The program maintains and develops skills in the primary language and culture while introducing, maintaining, and developing skills in English. The primary purpose of a TBE program is to facilitate the English learner's transition to an all-English instructional program while receiving academic subject instruction in the native language to the extent necessary.
English Language Mainstream	Students are instructed in English at all times with grade-level curriculum and materials. Students continue to receive additional and appropriate instruction in order to meet the requirements to be reclassified as proficient in the English language.
Heritage or Indigenous Language	This program uses the non-English language background (heritage or indigenous language) of the students as the primary language of instruction to renew or reclaim that language. The program also provides instruction in and through English.
Late Exit Transitional Bilingual	Late Exit Transitional Bilingual MBE, also referred to as late-exit bilingual education, is a program that uses two languages, the student's primary language and English, as a means of instruction. The instruction builds upon the student's primary language skills and develops and expands each student's English language skills to enable the student to achieve proficiency in both languages, while providing access to the content areas.
Newcomer	A short-term program that teaches English and acculturation to U.S. schools, as well as academic subjects. The Newcomer Program is for students who are recent immigrants to the United States, with limited English proficiency or limited education in their native countries. Students attend special classes separate from native English-speaking students for a limited period of time.
One-Way Dual Language	Serves identified EL students in both English and their native language. Academic growth is accelerated through cognitively challenging academic work in the student's first language, along with meaningful academic content taught through the student's second language, English. The goal is to promote high levels of academic achievement and full academic language proficiency in the student's first language and English.
Pull-Out ESL	An English program that serves identified EL students in English only by providing a certified teacher to deliver English language development instruction exclusively, while the student remains in a mainstream instructional arrangement in the remaining content areas. Instruction may be provided by the ESL teacher in a pull-out or inclusionary delivery model.
Push-In ESL	An English program that serves identified EL students in English only by providing a certified teacher to deliver English language development instruction exclusively, while the student remains in a mainstream instructional arrangement in the remaining content areas. Instruction may be provided by the ESL teacher in a pull-out or inclusionary delivery model.
SEI - Structured English Immersion	The goal of this program is acquisition of English language skills so that the EL student can succeed in an English-only mainstream classroom. All instruction in an immersion strategy program is in English. Teachers have specialized training in meeting the needs of EL students.
Two-Way Dual Language	A bi-literacy program that integrates students who are proficient in English and identified EL students in both English and another language. Instruction is provided to both native English speakers and native speakers of another language in an instructional setting where language learning is integrated with content instruction. Academic subjects are taught to all students through both English and the other language.