Assign EL/LEP Services

🔐 Account type(s) with default permissions to manage this: Permission to view, add, edit, and remove EL Services varies by Account Type

💻 Tier(s) this is available for: Foundation, Essential, Pro

You can track the EL/LEP Services and Programs that students are enrolled in directly in Ellevation. Service records are tied to a discrete time period and can include the schedule and teacher delivering the service. Service assignments are added manually by the EL team.

ℹ️ Note

Program records indicate the type of Bilingual or EL service students are enrolled in. Program assignments can be added manually in Ellevation or automated from your SIS. Depending on your state, Programs may not appear in Ellevation. To learn how to automate Programs as an Ellevation Administrator, see Sync Data from Your Student Information System with Ellevation.

This article covers how to:

• Assign and Edit EL/LEP Services
  • Assign EL/LEP Services for Individual Students
  • Assign EL/LEP Services for Multiple Students at Once
  • Edit or Delete EL/LEP Service Assignments
• Import, Assign, and Edit Program Information
  • Import Program Information
  • Assign Programs for Individual Students
  • Assign Programs for Multiple Students at Once
  • Edit or Delete Program Assignments

To learn how to configure EL/LEP Services or Programs as an Ellevation Administrator, see Configure EL/LEP Services and Programs. To learn how to view and analyze EL/LEP Services, see Learn about EL/LEP Services. To learn how to review, edit, or assign EL/LEP Services using Ellevation forms, see Use Forms to address Services.

Assign EL/LEP Services for Individual Students

Users with edit access to EL/LEP Services can assign services on the Student Profile for individual students. Only update EL/LEP Services directly in Ellevation if your district manually maintains them — check with your Ellevation Administrator first.

1. Navigate to the student's EL/LEP Services tab using one of these methods:
   • Search bar:
     1. Search for the student by name or ID number using the search bar at the top right of your screen.
     2. Click the student's name to open their profile in the current tab, or click the Open icon to the right to open it in a new tab.
     3. Click the EL/LEP Services tab.
   • Student List:
     1. Apply Filters on the left to narrow down your list and quickly find the student.
     2. Hover over the student's name.
     3. Click the arrow to the right of the Student button that appears.
     4. Select EL/LEP Services to open the student's tab in a new tab.
2. Click + Add EL/LEP Service.
3. Select the Time Period using the Year and Semester dropdowns.
   • The default Time Period is determined by the School Year Start and End Dates configured in Account Settings by your Ellevation Administrator. If the default year is incorrect, contact your Ellevation Administrator for assistance. To update School Year Start and End Dates as an Administrator, see Configure Account Settings.
4. Select an EL Service from the dropdown.
   • The list of EL/LEP Services is configured by your Ellevation Administrator. If the service you need is not on the list, contact your Ellevation Administrator for assistance. To customize the list as an Administrator, see Configure EL/LEP Services and Programs.
5. Enter a Teacher name (optional).
6. Enter Schedule information (optional).
   • Simple Mode: Designate how frequently the student receives the service in a given time period and for how long. Use this option if specific days and times are unknown or highly variable. For example: twice per week for 1 hour each time.
   • Advanced Mode: Designate specific days and times the student receives the service.
     1. Select the day(s) and enter a start and end time.
     2. If the student receives the service at different times on different days, click Save time, then click + Add another and enter the next set of day(s) and times. Repeat as needed.
7. Click Assign EL/LEP Service.

Assign EL/LEP Services for Multiple Students at Once

Users with edit access to EL/LEP Services can batch assign services for multiple students at once from the Student List.

1. Navigate to the Student List.
   1. Click Students on the navigation bar.
   2. Select Student List.
2. Apply Filters on the left to narrow your list to the students you want to assign services for.
   1. Find the filter you want by expanding All filter options and scrolling, or by searching. Click the filter name.
   2. Select the appropriate options. Options vary by filter type:
      • For simple flags, choose Yes or No.
      • For more complex filters, choose the option that best fits your needs and enter the appropriate value(s).
      • Some filters can be further refined by time period or assessment.
   3. Click Done.
3. Select students.
   • To select all students meeting the filter criteria, click the checkbox at the top left of the Student List. If results span multiple pages, click Select all students that meet this search across pages.
   • To select specific students, use the checkboxes at the left of the list.
4. Batch edit.
   1. Click Edit at the top of the list.
   2. Select Assign EL/LEP Service.
5. Select the Time Period using the Year and Semester dropdowns.
   • The default Time Period is determined by the School Year Start and End Dates configured in Account Settings. If incorrect, contact your Ellevation Administrator. To update as an Administrator, see Configure Account Settings.
6. Choose how to assign services.
   • To select new EL/LEP Services:
     1. Keep Select new EL/LEP Services selected.
     2. If you want to replace any existing EL/LEP Services for the selected period, check Replace existing EL/LEP Services.
     3. Click Next.
     4. Select an EL Service from the dropdown.
        • If the service you need is not on the list, contact your Ellevation Administrator. To customize the list as an Administrator, see Configure EL/LEP Services and Programs.
     5. Enter a Teacher name (optional).
     6. Enter Schedule information (optional).
        • Simple Mode: Designate how frequently students receive the service in a given time period and for how long. For example: twice per week for 1 hour each time. Use this option if specific days and times are unknown or highly variable.
        • Advanced Mode: Designate specific days and times students receive the service.
          1. Select the day(s) and enter a start and end time.
          2. If the service is delivered at different times on different days, click Save time, then click + Add another and enter the next set. Repeat as needed.
     7. Click Assign EL/LEP Service.
   • To copy EL/LEP Services from a previous time period:
     1. Select Copy existing EL/LEP Services for other testing periods.
     2. Click Next.
     3. Select the Time Period to copy from using the Year and Semester dropdowns.
     4. Click Next.
     5. Click the checkbox to the left of the acknowledgment.
     6. Click Copy EL/LEP Services.

Edit or Delete EL/LEP Service Assignments

Users with edit access to EL/LEP Services can edit or delete service records on the Student Profile for individual students.

⚠️ Warning

Deleting an EL/LEP Service assignment cannot be undone. Confirm you are removing the correct record before clicking Delete in the confirmation popup.

1. Navigate to the student's EL/LEP Services tab using one of these methods:
   • Search bar:
     1. Search for the student by name or ID number using the search bar at the top right of your screen.
     2. Click the student's name to open their profile in the current tab, or click the Open icon to the right to open it in a new tab.
     3. Click the EL/LEP Services tab.
   • Student List:
     1. Apply Filters on the left to narrow down your list and quickly find the student.
     2. Hover over the student's name.
     3. Click the arrow to the right of the Student button that appears.
     4. Select EL/LEP Services to open the student's tab in a new tab.
2. Edit or delete the service record.
   • To edit:
     1. Click Edit to the right of the service record.
     2. Make any necessary changes.
     3. Click Edit EL/LEP Service.
   • To delete:
     1. Click Delete to the right of the service record.
     2. Click Delete in the confirmation popup.

Import Program Information

Program records indicate the type of Bilingual or EL service students are enrolled in. Program assignments can be added manually in Ellevation or automated from your SIS. To set up an automated nightly upload of Program data from your SIS as an Ellevation Administrator, see Sync Data from Your Student Information System with Ellevation.

Assign Programs for Individual Students

Users with edit access to Programs can add Program information on the Student Profile for individual students. Only update Program information directly in Ellevation if your district manually maintains it — check with your Ellevation Administrator first.

1. Navigate to the student's EL/LEP Services and Programs tab using one of these methods:
   • Search bar:
     1. Search for the student by name or ID number using the search bar at the top right of your screen.
     2. Click the student's name to open their profile in the current tab, or click the Open icon to the right to open it in a new tab.
     3. Click the EL/LEP Services and Programs tab.
   • Student List:
     1. Apply Filters on the left to narrow down your list and quickly find the student.
     2. Hover over the student's name.
     3. Click the arrow to the right of the Student button that appears.
     4. Select EL/LEP Services and Programs to open the student's tab in a new tab.
2. Click + Add Program at the top right of the Programs section.
   • If the student has no programs assigned yet, this button appears in the center of the Programs section.
3. Select the Time Period using the Year and Semester dropdowns.
   • The default Time Period is configured by your Ellevation Administrator. If incorrect, contact your Ellevation Administrator for assistance. To update the default Program Year as an Administrator, see Configure EL/LEP Services and Programs.
4. Select one or more Programs from the list.
   • The list of Programs is configured by your Ellevation Administrator. If the program you need is not on the list, contact your Ellevation Administrator for assistance. To customize the list as an Administrator, see Configure EL/LEP Services and Programs.
5. Click Assign Programs.

Assign Programs for Multiple Students at Once

Users with edit access to Programs can batch assign Program information for multiple students at once from the Student List. Only update Program information directly in Ellevation if your district manually maintains it — check with your Ellevation Administrator first.

1. Navigate to the Student List.
   1. Click Students on the navigation bar.
   2. Select Student List.
2. Apply Filters on the left to narrow your list to the students you want to assign Programs for.
   1. Find the filter you want by expanding All filter options and scrolling, or by searching. Click the filter name.
   2. Select the appropriate options. Options vary by filter type:
      • For simple flags, choose Yes or No.
      • For more complex filters, choose the option that best fits your needs and enter the appropriate value(s).
      • Some filters can be further refined by time period or assessment.
   3. Click Done.
3. Select students.
   • To select all students meeting the filter criteria, click the checkbox at the top left of the Student List. If results span multiple pages, click Select all students that meet this search across pages.
   • To select specific students, use the checkboxes at the left of the list.
4. Batch edit.
   1. Click Edit at the top of the list.
   2. Select Assign Programs.
5. Select the Time Period using the Year and Semester dropdowns.
   • The default Time Period is configured by your Ellevation Administrator. If incorrect, contact your Ellevation Administrator. To update as an Administrator, see Configure EL/LEP Services and Programs.
6. Choose how to assign Programs.
   • To select new Programs:
     1. Keep Assign new program selected.
     2. Click Next.
     3. Select one or more Programs from the list.
        • If the program you need is not on the list, contact your Ellevation Administrator. To customize the list as an Administrator, see Configure EL/LEP Services and Programs.
     4. Click Assign Programs.
   • To copy Programs from a previous time period:
     1. Select Copy existing programs for other testing periods.
     2. Click Next.
     3. Select the Time Period to copy from using the Year and Semester dropdowns.
     4. Click Assign Programs.

Edit or Delete Program Assignments

Users with edit access to Programs can edit or delete Program records on the Student Profile. Only update Program information directly in Ellevation if your district manually maintains it — check with your Ellevation Administrator first.

⚠️ Warning

Deleting a Program assignment cannot be undone. Confirm you are removing the correct record before clicking Delete in the confirmation popup.

1. Navigate to the student's EL/LEP Services and Programs tab using one of these methods:
   • Search bar:
     1. Search for the student by name or ID number using the search bar at the top right of your screen.
     2. Click the student's name to open their profile in the current tab, or click the Open icon to the right to open it in a new tab.
     3. Click the EL/LEP Services and Programs tab.
   • Student List:
     1. Apply Filters on the left to narrow down your list and quickly find the student.
     2. Hover over the student's name.
     3. Click the arrow to the right of the Student button that appears.
     4. Select EL/LEP Services and Programs to open the student's tab in a new tab.
2. Edit or delete the Program record.
   • To edit:
     1. Click Edit to the right of the Program record.
     2. Make any necessary changes to the Program assignment(s).
     3. Click Edit Programs.
   • To delete:
     1. Click Delete to the right of the Program record.
     2. Click Delete in the confirmation popup.