🔐 Account type(s) with default permissions to manage this: Administrator (Specialist permissions may vary)
💻 Tier(s) this is available for: Foundation, Essential, Pro
Reclassification is a California-specific process districts use to determine an English learner's (EL's) readiness to exit English Learner programs. This toolkit walks you through conducting Reclassification in Ellevation Forms so your records and decisions stay organized in one place.
⚠️ Warning
The Reclassification process varies from district to district in California. Check with your Ellevation Administrator or your Ellevation campus representative before you begin.
ℹ️ Note
Permission to assign, view, and manage Ellevation Forms varies by Account Type. To learn more, see the Manage Forms Permission article. For questions about your specific access, contact the Help Desk at support@ellevationeducation.com or your Ellevation Administrator.
How Ellevation Forms Supports Reclassification
Ellevation Forms helps you complete Reclassification by:
- Streamlining the full reclassification workflow in one place.
- Analyzing data to identify students eligible for reclassification in the Student List.
- Sending email notifications to Administrators, Specialists, or anyone with an Ellevation account who needs to sign off on reclassification.
- Documenting family consultation for reclassification.
Ellevation also recommends the self-paced courses in Ellevation Academy. The California Reclassification using Ellevation Forms course walks you through the process step by step. You can also download the 4-step click sheet as a PDF, Google Doc, or Word Doc.
Watch the short video below to see how Ellevation Forms supports California reclassification.
Conduct Reclassification in Ellevation Forms in these four steps:
Step 1: Identify Eligible Students
Identify students eligible for Reclassification through your district's Reclassification View(s) in the Student List. This step ensures every eligible student is captured so you can collect educator input.
The Reclassification View or saved Student List View is used to generate both the educator input form and the Reclassification Review form.
Watch the video or follow the steps below to identify your eligible students.
Navigate to the Student List
- Click Students > Student List.
If a Saved Reclassification View Exists
- Click Views > the name of the saved View.
- If you make any changes to the existing View, click Save Changes.
If a Saved Reclassification View Does Not Exist
- Use Filters to build a Reclassification View in the Student List based on your district's reclassification criteria.
- Click Save As and name the new View.
Step 2: Gather Input
Many districts collect teacher input on reclassification decisions through digital forms in Ellevation, commonly called Teacher Input Forms. To gather educator input, start by reviewing the Teacher Input Form setup.
Reviewing the Teacher Input Form setup ensures you are using the correct Form Template to gather input and assigning the correct teachers to complete the forms.
Watch the video or follow the steps below to find and review Teacher Input Form Templates, and to learn how to Course Tag or assign educators to forms based on schedule files.
Course Tagging
- Go to the Admin menu > Forms Settings > Course Tagging.
- Scroll or use the search bar to locate courses.
- Tag courses individually or in batch.
If you need to change or update Course Tags, see the Configure Course Tags article for help.
Preview and Choose a Form Template
- Go to the Admin menu > Forms Settings > Templates.
- Scroll or use the search bar to locate form templates.
- Click the name of the form template to review it.
💡 Quick Tip
Ellevation highly recommends using the pre-built California Reclassification and Teacher Input Form Templates as is. The pre-built OPTEL Form Template cannot keep the "CDE-reviewed" name if you edit it. The only change a district can make is replacing [Sample] with the district name in the Form Template title. For help editing a Form Template title, see the Configure Form Templates article, or contact the Help Desk at support@ellevationeducation.com.
Create and Launch a Teacher Input Cycle
Cycles structure forms into step-by-step, time-bound workflows. For example, you can collect Reclassification input by time period, such as Fall or Spring, or by grade level, such as K-5 or 6-12.
Cycles help you organize, sort, and filter the data collected from forms by their associated Cycle, making the information simpler to manage and analyze. As soon as a Cycle is created, its forms are generated in Draft mode. To create a Cycle, see Create Form Cycles.
After forms generate in Draft mode, review the student and contributor or teacher assignments for accuracy and make any adjustments needed. When all assignments are ready, set the Cycle to Live so teachers and contributors can complete the forms.
Watch the video or follow the steps below to create, launch, and manage a Cycle and its generated forms.
Create a Cycle
- Select Forms from the top navigation.
- On the Forms landing page, select New Cycle.
- Fill out the information to set up your Cycle.
Review Assignments
Review the student and contributor or teacher assignments for accuracy and make any adjustments needed.
Match Contributors or Teachers to Forms
- Click Match to match a form to contributors or educators.
- Note that only educators who appear directly on student schedules will appear with the Match option.
Change the Status from Draft to Live
- Click the name of the Cycle, or click the ⋮ icon and click View Cycle.
- Review the form matches.
- Click the Draft button > Live. Live forms can be completed by contributors and educators.
Send Reminders to Teachers and Contributors
- Click the Not Started, In Progress, or Done buckets to send email reminders. Reminders can only be sent for resubmitted forms.
- To send reminders for multiple students at once, select all students with the checkbox next to Student, or select specific students with their individual checkboxes.
- Click Actions > Remind. Educators assigned to the form(s) will receive an email reminder to complete them.
- To learn more about creating a Cycle, see the Create Form Cycles article.
- To learn more about launching and managing forms, see the Generate Matches and Assign Forms article.
Step 3: Document Decisions
Once you have received teacher input, you are ready to make Reclassification decisions. In Ellevation, you document these decisions using the pre-built Reclassification Form Templates.
Ellevation Forms connects the input form completed by educators in Step 2 to the Reclassification Review forms, making it easy to review educator recommendations. To document Reclassification decisions, start by reviewing the Reclassification form setup.
Reviewing the Reclassification form setup ensures you are using the correct Form Template. Make sure any sections on the Teacher Input form that ask educators for input or recommendations also appear on the Reclassification Form Templates you review.
- The "Teacher Reclassification Recommendation" section on the Teacher Input for Reclassification Form Template has a keyboard icon, indicating contributors will add information.
- The "Teacher Reclassification Recommendation" section on a Reclassification Review Form Template has a paper or form icon, indicating contributors will review input collected from another form.
For more on Form Templates, see the Configure Form Templates article.
Watch the video or follow the steps below to find and review Reclassification Review Form Templates.
Preview and Choose a Form Template
- Go to the Admin menu > Forms Settings > Templates.
- Scroll or use the search bar to locate form templates.
- Click the name of the form template to review it.
Create and Launch a Reclassification Cycle
Create a Reclassification Cycle, then manage, launch, and complete the generated forms. Watch the video or follow the steps below.
Create a Cycle
- Select Forms from the top navigation.
- On the Forms landing page, select New Cycle.
- Fill out the information to set up your Cycle.
Review Assignments
Review the student and contributor assignments for accuracy and make any adjustments needed.
Manually Add Contributors Not Attached to Schedule Files
To add a contributor to a single form:
- Click the ⋮ icon to the right of a student's form > Manage Contributors > Adjust Role(s).
- Type in the contributor's name, then click Save.
To add a contributor to multiple forms at once:
- Select students with their individual checkboxes, or click the checkbox next to Student to select all.
- Click Actions > Manage Contributors > Adjust Role(s).
- Type in the contributor's name, then click Save.
Change the Status from Draft to Live
- Click the name of the Cycle, or click the ⋮ icon and click View Cycle.
- Review the form matches.
- Click the Draft button > Live. Live forms can be completed by contributors.
- To learn more about creating a Cycle, see the Create Form Cycles article.
- To learn more about launching and managing forms, see the Generate Matches and Assign Forms article.
Step 4: Update EL Status in the SIS
Once you have documented Reclassification decisions in forms, you may need to update student statuses in your SIS. Each district handles updating EL status differently, so connect with your district administrator or SIS coordinator about your district-specific process.
Watch the video or follow the steps below to identify reclassified students before updating EL status in your SIS.
Identify Students Approved for Reclassification
- Navigate to the Student List.
- Click Students > Student List.
If a Saved Update SIS View Exists
- Click Views > the name of the saved View.
If a Saved Update SIS View Does Not Exist
Use Filters to create an Update SIS saved Student List View:
- Filter by EL Status > is any of > EL, then click Done and click AND.
- Filter by District Reclassification Decision > is any of > Yes, the student will be reclassified and exited from the EL program.
- Click Save As and name the new Student List View.
Additional Resources
For more help conducting California Reclassification using Ellevation Forms:
- Watch the recent California webinar walking through the full reclassification process, Using Forms to Support Reclassification.
- Take the Ellevation Academy course, California Reclassification using Ellevation Forms.
- Review the Reclassification with Forms: Process, Configuration, FAQ handout.
- Review the OPTEL FAQ handout.
- Browse the California Reclassification using Ellevation Forms video channel.